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The Health Sciences Library in the CARE/Crawley building.
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The Health Sciences Library in the CARE/Crawley building.
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New policies governing protected health information at in place at the University of Cincinnati.
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Publish Date: 11/19/14
Media Contact: AHC Public Relations, (513) 558-4553
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College of Medicine IT Workshop Nov. 20

Join the College of Medicine information technology team Thursday, Nov. 20, at 3:30 p.m. in Medical Sciences Building Room 4051, for the next update on college IT operations and core services. 

Wade Hedgren, director, College of Medicine IT (COM-IT) Core Operations, Kent Norton, assistant director and manager of information systems, and Jesse Fatherree, UC system services manager, will present. The agenda will include device encryption, email forwarding, a new COM-IT website and cloud file sharing/storage options. 

The Nov. 20 workshop marks the third IT session since a May 1 presentation on information security.

In September, Hedgren presented on the role of the COM-IT System Services group and the services that are available including server management, database management and application management and development. Additionally, he spoke about data security in the College of Medicine. 

Hedgren shared a number of IT accomplishments, including:
  • Consolidation of over 100 servers in the college to 18.
  • Location of all college servers into one centralized data center.
  • Relocation of existing web applications onto the college web servers.
  • Partnerships with UCIT to relocate most user files and data to the central "CIFS” data store and implementation of McAfee’s ePO server to centrally manage antivirus software.
  • Provision of assistance to Client Services in moving approximately 1,000 workstations into the UC Active Directory
  • Improvement—through partnership with the Office of Internal Audit—to overall compliance and best practices within the college.
He also highlighted a number of actions coming up, including the university’s anticipated use of Box.com as a cloud storage solution, and security-related plans to implement required online HIPAA training, a 90-day password policy and 15-minute screen saver.

Hedgren was joined in September by Brett Harnett, director of the Center for Health Informatics, who discussed the newly created Department of Biomedical Informatics, services offered for researchers by the Center for Health Informatics, and asked for comments regarding specific needs/ideas to better facilitate the data management for research.

Harnett shared with attendees information the kinds of informatics tools the university has access to and discussed the kinds of datasets faculty are able to pull for research purposes, which include:
  • De-identified data (no approvals needed).
  • Data for "Preparatory Research” (no approvals needed, but data must remain in data center).
  • Limited datasets with certain key identifiers removed (data use agreement required).
  • Identified data (requiring Institutional Review Board approval/HIPAA waiver and data use agreement).
Anyone who is unsure about policies or has questions about upcoming changes should email comit@uc.edu or call 513-556-HELP.  For information security questions, email infosec@uc.edu.

To learn more about services offered through the Center for Health Informatics, email Harnett at brett.harnett@uc.edu. 


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