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January 2011 Issue

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Memorandum Clarifies Snow Emergency Policy as It Pertains to College of Medicine

Published January 2011



TO:                   College of Medicine Faculty and Staff

FROM:             Andrew T. Filak Jr., MD

                         Interim Dean and Vice President for Health Affairs

DATE:              January 31, 2011

RE:                   Emergency /Inclement Weather Policy --Revised


The following is a clarification of the University of Cincinnatiís snow emergency policy as it pertains to the College of Medicine, including the Reading Campus (formerly Genome Research Institute), Hoxworth Blood Center and University Health Services


The University of Cincinnati is always officially open. During periods of severe inclement weather, public emergency or other crisis, the president or a designated cabinet officer may announce that some or all of the university's offices and facilities are closed for part or all of a workday. Announcements are made via:


         the University of Cincinnati electronic mail system;

         UCís voice-activated building alarm system, if announced during the day;

         local news media;

         UCís homepage (

         voicemail message on UCís main telephone number, (513) 556-6000, and on UCís campus-status telephone number, (513) 556-3333; and

         text message (faculty and staff can sign up for emergency text messaging at and

During a snow emergency situation, the College of Medicine remains open for clinical activities and critical research efforts. Faculty and staff in these areas are considered essential employees and are expected to report to work or remain at work as scheduled during emergency closings. Clinical activities and/or critical research efforts are defined as direct provision of patient care or direct involvement in clinical or basic research where physical presence is required. Other employees and support staff are to follow the universityís policy on closing.


         Any employee who is required to work but unable to do so as scheduled, for whatever reason, must contact their administrative manager at least one hour in advance of the employee's starting time to report their absence.

         Essential hourly employees who do not report to work must use vacation, compensatory time or time off without pay.

         Essential employees who live in counties where the sheriff has declared a "Level 3" snow emergency will receive pay at their regular straight time rate.

Anyone with further questions should speak with their departmental or unit manager.

The full policy can be found online at


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